The Problem

Employee onboarding across most Australian organisations is still a manual, fragmented process. New starters wait days for system access. HR teams chase approvals via email. IT provisions accounts manually. Line managers don't know what's been completed and what's still outstanding. The result? Poor first impressions, delayed productivity, and hours of administrative overhead per new employee.

The Solution

A custom Power Apps onboarding hub that orchestrates the entire employee onboarding journey — from offer acceptance to first-day readiness. Built on Microsoft Power Platform and integrated with Entra ID, this solution automates provisioning, tracks progress in real time, and eliminates the email chaos that slows everything down.

What It Does

• Self-service onboarding portal — New employees complete their details once. The system handles the rest.
• Automated provisioning workflows — Entra ID accounts, M365 licences, group memberships, and application access provisioned automatically based on role and department.
• Approval routing — Manager approvals, IT sign-offs, and compliance checks routed automatically via Power Automate — no email threads.
• Real-time tracking dashboard — HR and IT see exactly where each new starter is in the process. No more "has this been done?" questions.
• Equipment and access requests — Laptop, mobile, parking, building access — all requested and tracked in one place.
• Document collection — Tax file declarations, emergency contacts, bank details — collected digitally with automated reminders for incomplete items.
• Integration with existing systems — Connects to your HRIS, Active Directory, payroll, and other line-of-business systems via standard connectors or custom APIs.

The Outcome

Onboarding time reduced from 3–5 days to same-day or next-day readiness. Administrative effort cut by 70–80%. New employees arrive on day one with everything ready — email, system access, equipment, and a clear induction plan. HR and IT teams freed from manual coordination to focus on the human side of onboarding.

Built on the Microsoft Stack You Already Own

This solution uses Power Apps (Canvas or Model-Driven), Power Automate, Dataverse, and Microsoft Entra ID. No new software to buy. No heavy licensing upgrades. Just smarter use of the platform you already pay for.